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Pilates studio software comparison

ClassFlow vs Arketa for Pilates studios

ClassFlow is the stronger operating system for a staffed physical or hybrid Pilates studio: machine maps, class programming, instructor delivery, member records, sales follow-up, billing operations, and AI-assisted Studio Work prepared for staff review stay connected beyond digital content and course delivery.

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Official pricing and plans page was reviewed on July 13, 2026. Features, fees, and contract terms can change. Confirm your requirements in a current written quote from each vendor.

What it actually costs

The advertised price is not the price.

Entry tiers look cheap because the pieces you need most are sold separately. Here is what Arketa publishes, and what ClassFlow charges for the same job.

Arketa

Advertised

$49/mo (Individual, billed annually)

  • Individual allows one team member login and adds 3% on top of Stripe fees
  • Unlimited staff and multiple locations require a Studio tier — price not published
  • Branded app and website require the top Studio Suite tier — price not published

What you actually pay

$49 covers a solo instructor. Any studio with staff needs a demo-quoted Studio tier that is not published.

And then every card you take

3% on top of Stripe against Stripe alone at 2.9% + $0.30. Arketa states the Individual plan adds 3% "along with Stripe's fees", so card cost roughly doubles. Studio-tier rates are not published.

Card volume / monthExtra per year
$10,000$3,600
$25,000$9,000
$50,000$18,000

Figures read from Arketa's published pricing on August 7, 2026. Pricing changes — confirm current terms before signing.

ClassFlow

Advertised

$399/mo per studio

  • No tier upgrade to unlock spot booking, reporting, or the inbox
  • No per-module charge for marketing, texting, or the sales pipeline
  • All four Connect products included

What you actually pay

$399 per studio each month. One plan, every feature. No tiers, no modules, and no per-feature add-ons.

Usage-based provider costs (payment processing, managed email and SMS, billable AI) and one-time rollout work are scoped with you before activation — never billed as a feature you thought you already had.

First year: $4,788 for one studio, and every feature is in it. No tier to upgrade into and no module to unlock.

See everything the $399 plan includes
Buying checklist

Compare the capabilities that change day-to-day operations

See what ClassFlow includes, what is scoped during rollout, and what should be confirmed directly with Arketa before signing.

Growth stackMember experiencePilates opsRevenue clarity
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Capability
CF
ClassFlow
VS
Verify with Arketa
Scheduling and studio operations
Online class booking
Available
Confirm current plan
Room layouts and machine-level spot selectionKey difference
Available
Confirm current plan
Roster, attendance, and operating-policy workflows
Available
Confirm current plan
Sales, retention, and communications
Lead capture and intro-conversion pipeline
Available
Confirm current plan
Unified inbox and outreach history
Available
Confirm current plan
Retention signals and staff review queueKey difference
Available
Confirm current plan
Operator-reviewed AI drafting and task proposalsKey difference
Available
Confirm current plan
Pilates programming and team enablement
Studio-owned exercise library and coaching notes
Available
Confirm current plan
Workout builder and instructor playerKey difference
Available
Confirm current plan
Instructor compensation calculation and payroll review
Available
Confirm current plan
Member experience and revenue
Memberships, packages, products, and gift cards
Available
Confirm current plan
Recurring billing and failed-payment workflows
Available
Confirm current plan
Referrals, rewards, and on-demand library
Available
Confirm current plan
Branded iOS and Android member experience
Rollout scoped during onboarding
Confirm current plan
Your website and your own systems
Embeddable booking, lead, pricing, and reviews widgets for your siteKey difference
Available
Confirm current plan
Documented Partner API with scoped keys and signed webhooksKey difference
Available
Confirm current plan
Studio-owned data export
Available
Confirm current plan
Commercial model
Every feature in one published price — no tiers or feature modulesKey difference
Available
Confirm current plan
Published list price rather than sales-led quoting
Available
Confirm current plan
Built in
Confirm with vendor
Confirm rollout scope

ClassFlow capabilities reflect the current product review. The competitor column is a demo checklist, not a claim that a capability is present or absent. Confirm plan, implementation, and regional boundaries directly with Arketa.

Commercial scope

Compare the complete quote.

Include the plan your studio needs, payment processing, messaging, app rollout, implementation, migration, support, renewal, and cancellation terms.

ClassFlow

$399 per studio / month when activated

Setup starts 14-day setup and exploration period

One plan, every feature. No tiers, no modules, and no per-feature add-ons.

  • Booking, billing, memberships, packs, products, and member records
  • CRM, unified inbox, intro conversion, retention, referrals, and rewards
  • Rooms, machines, rosters, programming, staffing, and payroll review
  • Branded web booking, member accounts, checkout, gift cards, and on-demand
  • Review-first Studio AI, owner reporting, embeddable widgets, and the Partner API
  • All four Connect products — Relay, Pulse, Momentum, and Circle

One plan, every feature. No tiers, no modules, and no per-feature add-ons. Usage-based provider costs (payment processing, managed email and SMS, billable AI) and one-time rollout work (native apps, custom implementation) are scoped separately before activation.

Start setup

Arketa

Studio quote

studio tiers are demo-led

Individual pricing is public; Studio Core, Growth, and Suite pricing is demo-led. Confirm the exact studio package and usage limits.

Price these out before you sign
  • Which studio package you land on, since studio tiers are demo-led rather than published.
  • Usage limits attached to your package and what happens when you exceed them.
  • Branded app and website inclusions versus separately scoped items.
  • Payment processing arrangement and whether it is bundled.
Published on their own pricing page
  • Only the $49/month Individual plan is published; Studio Core, Growth, and Suite pricing requires a demo.
  • The Individual plan adds a 3% transaction fee on top of Stripe's own fees.
  • The custom branded mobile app and branded website require the top Studio Suite tier.

Read from Arketa's published pricing on August 7, 2026. Tiers change — confirm current terms.

Confirm in writing
Plan inclusions, processing, messaging, implementation, app scope, support, renewal, and cancellation.

Migration FAQ

Common questions about moving off Arketa

These are the questions owners usually ask once they are seriously comparing systems and planning a switch.

Migration timingBilling transferMember communicationTeam adoption

Ready to see whether the switch makes sense for your studio?

Talk through your migration

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See the fit

See whether ClassFlow fits before your next schedule cycle.

Migration planning and a product demo focused on your booking, lead follow-up, class operations, and member experience.

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